Status Codes and Workflow Control
FleetWave’s Status Code is an important and widely used search tool across our system, so it’s no surprise that it has evolved over the years….
Once controlled by an ungoverned dropdown tool on numerous records across the platform – from Drivers and Vehicles to Maintenance and Accidents – this function has undergone some significant changes.
Now displayed on browse screens as a colour-coded visual (see below), this tool can be used to identify both positive and negative workflow steps.
Positive workflow steps: this refers to stages of the workflow can that can be progressed. For example, if a vehicle needs to go into the workshop for a repair – and replacement parts are available in stock – the status of the work can progress freely.
Negative workflow steps: this refers to stages of the workflow that cannot be progressed. Using the same example as above, if parts are not available and need to be ordered, the repair will not progress until the necessary parts are back in stock.
Workflow steps can be enforced to meet specific requirements, and might include:
This eliminates long drawn-out and unnecessary steps and can be applied to any record that has a status code.
FleetWave’s Status Code can also be used to automatically update:
The next step needed to progress/complete the work (as shown below)
Historical records associated with the job in question, which in turn generates information that can be used to report on operational efficiencies (see below)