{"id":2806,"date":"2021-01-26T15:51:15","date_gmt":"2021-01-26T15:51:15","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-us\/?p=2806"},"modified":"2025-07-21T13:05:46","modified_gmt":"2025-07-21T12:05:46","slug":"trouble-free-purchasing-how-to-avoid-the-bidding-process","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/trouble-free-purchasing-how-to-avoid-the-bidding-process\/","title":{"rendered":"How to avoid the bidding process for fleet management software"},"content":{"rendered":"<section  class=\"content-section animated fadeInUp\" >\n    <div class=\"container container--small  user-content fadeInUp__1\">\n        <h3><strong>Trouble-free Software Purchasing for Public Sector Fleets<\/strong><\/h3>\n<p>The lengthy, drawn-out Request For Proposal (RFP) process is an inefficient and challenging way to do business \u2013 but there\u2019s an easier way to acquire the software that will best serve your operation\u2019s needs.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6183\" src=\"https:\/\/www.chevinfleet.com\/wp-content\/uploads\/2017\/08\/Request-For-Tender.jpg\" alt=\"\" width=\"1285\" height=\"664\" \/><\/p>\n<p>First things first, you\u2019ve identified the leading fleet and asset management software that will streamline your processes and provide the visibility that will help improve efficiency and productivity and lower your costs. However, you now need to \u2018go out to bid\u2019 \u2013 despite having already hand picked a preferred vendor. Right?<\/p>\n<p>Wrong.<\/p>\n<p>Thanks to the National Joint Powers Alliance (NJPA) \u2013 a municipal contracting agency \u2013 and its industry partners, you can now streamline the purchase and acquisition of <a href=\"https:\/\/www.chevinfleet.com\/en-us\/\">fleet management software<\/a>, such as our <a href=\"https:\/\/www.chevinfleet.com\/en-us\/products\/fleetwave\/\">FleetWave<\/a> product, in turn saving precious time that\u2019s typically spent in the bidding process and avoiding potentially hefty cost repercussions.<\/p>\n<p>Accessible to a number of organizations within the public sector, NJPA members can now secure their preferred solution, at a competitive price, faster than ever before.<\/p>\n<h3><\/h3>\n<h3><strong>NJPA &#8211; What is it?<\/strong><\/h3>\n<p>The National Joint Powers Alliance\u00ae is a public agency with the authority to develop and offer cooperative procurement services to its 50,000+ members. It provides member-centered solutions that enable you to work more efficiently, facilitating a competitive bidding process on behalf of its members\u2019 needs, mirroring their contracting processes and working with industry-leading vendors.<\/p>\n<p>Eligible membership and participation includes:<\/p>\n<ul>\n<li>States, cities and counties<\/li>\n<li>Government agencies<\/li>\n<li>Public and non-public educational agencies<\/li>\n<li>Colleges and universities<\/li>\n<li>Non-profit organizations<\/li>\n<\/ul>\n<h3><\/h3>\n<h3><strong>But how does it work?<\/strong><\/h3>\n<p>NJPA completes the competitive solicitation process on your behalf and validates that products are applicable for members. The agency currently provides access to over 175 awarded vendor contracts in a wide variety of industries, including Facility &amp; MRO, Fleet Services &amp; Equipment, Food Service &amp; Equipment, Healthcare &amp; Pharmacy Solutions, Heavy &amp; Utility Equipment, Logistic Services &amp; Mail Equipment, Office &amp; Classroom Solutions &amp; Equipment, Technology &amp; Communication Solutions, Transportation, and much more.<\/p>\n<p>Each NJPA approved vendor has a landing page on NJPA\u2019s website. Simply contact them and let them know you\u2019re interested in using the NJPA contract and they\u2019ll do the rest.<\/p>\n<h3><\/h3>\n<h3><strong>And the benefits&#8230;?<\/strong><\/h3>\n<p>It\u2019s easy, time-efficient and establishes a legally binding paper trail with the NJPA, but that\u2019s not all. It also:<\/p>\n<ul>\n<li>Eliminates the need to handle multiple bid documents or manage different contracts<\/li>\n<li>Lowers administrative costs and can reduce the impact of staff reductions<\/li>\n<li>Helps avoid low bid, low quality responses<\/li>\n<li>Provides for lower volume pricing<\/li>\n<li>Enables you to take advantage of the highest quality solutions from industry-leading vendors<\/li>\n<li>Provides a faster return on your software investment<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6185\" src=\"https:\/\/www.chevinfleet.com\/wp-content\/uploads\/2017\/08\/documentation.jpg\" alt=\"\" width=\"1285\" height=\"849\" \/><\/p>\n<h3><\/h3>\n<h3><strong>Sounds great &#8211; sign me up!<\/strong><\/h3>\n<p>It\u2019s easy to join NJPA at\u00a0<strong>no-cost<\/strong><strong>,\u00a0<\/strong><strong>no obligation<\/strong><strong>\u00a0<\/strong>and<strong>\u00a0<\/strong><strong>no liability so you can start <\/strong>accessing competitively awarded nationally leveraged cooperative purchasing contracts:<\/p>\n<p>The <a href=\"http:\/\/www.njpacoop.org\/cooperative-purchasing\/join-njpa\/online-application\/\">NJPA Online Application<\/a>\u00a0\u2013 fill this out and within two business days you will receive your NJPA member ID number electronically. You will also receive an NJPA membership packet by mail within 7-10 business days.<\/p>\n<p>If your agency\/organization requires executed signatures, the below options are available:<\/p>\n<p><a href=\"http:\/\/www.njpacoop.org\/index.php\/download_file\/view\/13429\/184\/\"><i class=\"fa fa-circle-o\" aria-hidden=\"true\"><\/i> Participating Member Agreement<\/a><br \/>\n<em>A hard copy version of our Membership application providing authorized signatures lines for your agency and NJPA<\/em><\/p>\n<p><a href=\"http:\/\/www.njpacoop.org\/index.php\/download_file\/view\/122\/184\/\"><i class=\"fa fa-circle-o\" aria-hidden=\"true\"><\/i> \u201cJoint Exercise of Powers\u201d or \u201cInterlocal\u201d Agreement<\/a><br \/>\n<em>A hard copy Joint Powers Agreement utilized only by government agencies when required<\/em><\/p>\n<p><a href=\"http:\/\/www.njpacoop.org\/index.php\/download_file\/view\/120\/184\/\"><i class=\"fa fa-circle-o\" aria-hidden=\"true\"><\/i> Associate\u00a0Member Agreement<\/a><br \/>\n<em>A hard copy version of our Membership application for non-profit entities that require authorized signatures<\/em><\/p>\n<p>For additional information\u00a0<a href=\"https:\/\/www.njpacoop.org\/cooperative-purchasing\/join-njpa\/\">click<\/a> here\u00a0or call 888-894-1930, toll free.<\/p>\n<h3><\/h3>\n<h3><strong>Conclusion<\/strong><\/h3>\n<p>By signing up with the NJPA, public sector organizations can secure a faster return on their software investment, without adding weeks or months to the time it will take to implement a solution and start reaping the benefits.<\/p>\n<p>Thanks to national, no-bid contracts, you can benefit from a streamlined, time saving procurement process that lowers administrative costs, avoids low-bid responses and often offers lower volume pricing for the highest quality solutions from industry-leading vendors.<\/p>\n<p>With shrinking budgets and rising costs, implementing proven and effective software solutions and services quickly provides for a faster return on investment.<\/p>\n\n    <\/div>\n<\/section>\n\n\n<section  class=\"content-section content-section--curved content-section--fade-to-grey content-section--big-overlap\">\n    \n    <div class=\"container container--small u-text-center animated fadeInUp\">\n        \n                            <h3 class=\"fadeInUp__1\"><b>You may also be interested in<\/b><\/h3>\n                                <\/div>\n\n    <\/section>\n<section class=\"content-section animated fadeInUp\">\n    \n    <div class=\"container container--no-pad fadeInUp__2\">\n        <div class=\"post-type-wrapper\" data-behaviour=\"featured-slider\">\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-management-best-practices\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/23150351\/Best-practise-440x400.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                    <h5 class=\"post-type__type\">Learning Zone<\/h5>\n                <p class=\"post-type__name\"><strong>8 fleet management best practices<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/a-buyers-guide-to-fleet-management-software\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26205052\/buyers-guide-hero-1-440x440.png\">\n            <\/div>\n    <div class=\"post-type__content\">\n                    <h5 class=\"post-type__type\">Learning Zone<\/h5>\n                <p class=\"post-type__name\"><strong>A Buyers Guide to Fleet Management Software<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                    <\/div>\n    <\/div>\n<\/section>\n<section class=\"c-hr hr content-section u-show-mobile\">\n<div class=\"container\">\n    <hr>\n<\/div>\n\n<\/section>\n\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"featured_media":2807,"menu_order":0,"template":"","training-cats":[44],"class_list":["post-2806","training","type-training","status-publish","has-post-thumbnail","hentry","training-cats-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.3 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Software Bidding Process - How &amp; Why to Avoid | Chevin<\/title>\n<meta name=\"description\" content=\"Streamline the purchase and acquisition of fleet management software through the National Joint Powers Alliance (NJPA). 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