{"id":2617,"date":"2021-01-26T11:53:33","date_gmt":"2021-01-26T11:53:33","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-us\/?p=2617"},"modified":"2026-01-28T10:53:15","modified_gmt":"2026-01-28T10:53:15","slug":"fleet-management-what-data-do-you-need","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-management-what-data-do-you-need\/","title":{"rendered":"Overcoming fleet management problems through better data management"},"content":{"rendered":"
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Improving\u00a0the management\u00a0of your fleet and assets data can boost\u00a0efficiency and create\u00a0cost savings<\/strong><\/h3>\n

Read our short\u00a0blog to find out how…<\/p>\n

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Advances in technology means\u00a0a\u00a0likelihood\u00a0that there’s more data available than ever. Whilst this can be overwhelming,\u00a0the trick is to avoid information overload and source\u00a0only the data you actually need to\u00a0overcome your fleet management challenges.<\/p>\n

The ability to gather and analyze data effectively can become an incredibly useful tool. By having a thorough knowledge of your asset data<\/a> and how to utilize only the relevant information available will help you make the best, most informed decisions to support a wide range of operational improvements.<\/p>\n

Accurate data can provide\u00a0many benefits beyond scheduling, maintenance and budget forecasting.\u00a0 According to NTEA (The Association for the Work Truck Industry),<\/span>\u00a0<\/span><\/u><\/a>correctly analyzed and compiled data can help you improve operations.<\/p>\n

So, where do you start?<\/p>\n

How data management helps fleets<\/strong><\/h3>\n

To start, let’s look at why fleet-related data management<\/a> is so useful to help you run an efficient operation.<\/p>\n

Gathering appropriate information and analyzing it for benchmarking and improvement purposes is a good practice\u00a0to\u00a0help you solve\u00a0fleet management challenges\u00a0by building a constructive understanding of how your vehicles, equipment, other assets and employees operate. It can also help\u00a0identify inefficiencies and support better operational\u00a0decisions in areas such as:<\/p>\n

<\/i> Better vehicle utilization<\/strong>:<\/p>\n

Accurate, real-time knowledge of the\u00a0vehicles within your\u00a0fleet, including\u00a0how they are being allocated, used and disposed of,\u00a0can help\u00a0ensure ongoing utilization improvements.<\/p>\n

<\/i> Improved driver oversight and profiling<\/strong>:<\/p>\n

Information about\u00a0your drivers can help\u00a0create risk profiles and identify training needs.\u00a0This can, in some instances,\u00a0help reduce accidents<\/a> and fleet insurance<\/a> premiums.<\/p>\n

<\/i> Enhanced parts management:<\/strong><\/p>\n

Knowledge of parts and stock availability can help eliminate overstock situations, increase staff\/shop productivity, minimize downtime and ultimately reduce inventory costs.<\/a><\/p>\n

<\/i> Reduced fuel consumption and emissions:<\/strong><\/p>\n

Details of fuel costs, purchases,\u00a0consumption and emissions can be useful when\u00a0analyzing performances and ensuring compliance with legislative and other requirements<\/a>.<\/p>\n

<\/i> Maintenance and repair activities<\/strong>:<\/p>\n

Data concerning\u00a0repair times and shop productivity can help\u00a0assess how well your maintenance and repair operations are being run – and where improvements could be made. A well-run fleet maintenance department\u00a0provides numerous\u00a0benefits including reduced maintenance costs<\/a> and vehicle downtime costs<\/a>.<\/p>\n

Did you know… with fuel expenditure accounting for around a third of the average fleet\u2019s spending,\u00a0reducing fuel consumption can lead to significant cost savings within your fleet<\/a>.<\/p>\n

What data do I need to manage my fleet?<\/strong><\/h3>\n

There is a huge range of fleet-related information that can prove useful for fleet management. Such data is generated both internally (for example, via job cards and work rotas) and externally (e.g. from GPS or telematics software<\/a><\/p>\n

This table demonstrates areas for consideration when managing a fleet:<\/p>\n

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Overloaded and overwhelmed: a common problem<\/strong><\/h3>\n

Ultimately, if an operation doesn’t understand or have solid control of its data, you’ll find that it’s a harder challenge to manage your fleet. The potential consequences of this can include stressed staff, costly mistakes and wasteful spending.<\/p>\n

However, as you can see there’s a huge variety of things to consider: In fact, the sheer volume of data can often feel like you are sifting through a mountain of detail.<\/p>\n

Recent research<\/a> reveals\u00a0that four out of five business decision-makers have carried out tasks outside of working hours\u00a0to catch up on their workload. A staggering 88% of these claim that\u00a0administrative tasks have caused\u00a0unnecessary stress. Not good!<\/p>\n

An important fact to consider is that just because you have a lot of data at your disposal, it doesn\u2019t mean that you have to necessarily assess it all. Some data may simply not be relevant to help you meet your goals.<\/p>\n

The best tactic for ensuring efficiency is to have an effective process in place for gathering only the data that\u2019s useful for your unique fleet operation.<\/p>\n

Gathering useful data<\/strong><\/h3>\n

When it comes to gathering data that could be used to help manage your fleet, here’s three important steps to consider:<\/p>\n

1. Assess what data you have available: <\/strong><\/p>\n

Data could be held in spreadsheets or existing fleet management systems.<\/a> It can also be available via software systems such as your GPS or telematics, fuel management systems<\/a>, accounting finance software or service, part or account providers. You may be able to use information from vehicle specification databases or databases containing information on licenses too.<\/p>\n

It’s important to make sure that all your existing data is being used effectively – and the first step to achieving this is by gaining full awareness of what data you have available, what\u00a0you actually need and how to find it quickly and easily.<\/p>\n

2. Determine how your data can help improve your operation:<\/strong><\/p>\n

When it comes to understanding what data could be useful to\u00a0you,\u00a0it\u2019s probably best to start with your core\u00a0needs – the actual areas where effective data management can be crucial for your business.<\/p>\n

One useful strategy is to identify your weaker areas and then determine how to fix them. Asking yourself questions such as \u201cWhat are my fleet\u2019s highest cost categories?\u201d and \u201cWhich vehicles, systems or components are utilized most?\u201d can help you identify areas that require focus. Then, consider what data could be beneficial when used for benchmarking and improvement.<\/p>\n

For example, if your fuel costs are causing you concern, the ability to gather and analyze telematics data could help you identify drivers with a tendency for hard braking, acceleration or speeding which use more fuel. The ability to act on and monitor such behavior can help you reduce costs.<\/p>\n

Using our own data as an example clearly demonstrates\u00a0that the difference between the best and\u00a0worst\u00a0drivers can mean a 25% variance in fleet costs<\/a>.<\/p>\n

3. Understand your data: <\/strong><\/p>\n

Time is money! It’s\u00a0important to have immediate\u00a0access to your data\u00a0and<\/em> be able to interpret it quickly. Instead of using a system that requires you to look around for the data you need – through dated fleet management practices such as spreadsheets<\/a> or paper-based filing systems – opt for a system that enables you to easily access all your data from a single location. From this instant comparisons can be created and reports that boost your understanding of what is happening in your fleet,<\/a> and how it can\u00a0be improved.<\/p>\n

Following these\u00a0processes will provide you with a solid start in understanding what data you have, what data you need and how it can\u00a0be used to support positive changes.<\/p>\n\n <\/div>\n<\/section>\n\n\n

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Effective analysis of fleet-related data can support more informed operational decisions.<\/p>\n","protected":false},"featured_media":2618,"menu_order":0,"template":"","training-cats":[44],"class_list":["post-2617","training","type-training","status-publish","has-post-thumbnail","hentry","training-cats-blog"],"acf":[],"yoast_head":"\nManage Your Fleet - Overcome Fleet Management Problems | Chevin<\/title>\n<meta name=\"description\" content=\"Discover how to manage your fleet, effective analysis of the information available can go a long way in supporting informed operational decisions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-management-what-data-do-you-need\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Overcoming fleet management problems through better data management\" \/>\n<meta property=\"og:description\" content=\"Discover how to manage your fleet, effective analysis of the information available can go a long way in supporting informed operational decisions.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-management-what-data-do-you-need\/\" \/>\n<meta property=\"og:site_name\" content=\"Chevin - 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