{"id":2502,"date":"2021-01-26T10:30:34","date_gmt":"2021-01-26T10:30:34","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-us\/?p=2502"},"modified":"2025-12-11T16:00:46","modified_gmt":"2025-12-11T16:00:46","slug":"achieve-fleet-compliance","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/achieve-fleet-compliance\/","title":{"rendered":"How to achieve and maintain fleet compliance"},"content":{"rendered":"<section  class=\"content-section animated fadeInUp\" >\n    <div class=\"container container--small  user-content fadeInUp__1\">\n        <h3><strong>Software is the key to compliance in every area of fleet management. But how do you both\u00a0achieve and maintain it? <\/strong><\/h3>\n<p>We share our five key areas of focus to ensure fleet compliance<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-12239 size-full\" src=\"https:\/\/www.chevinfleet.com\/wp-content\/uploads\/2018\/11\/Compliance-cropped.jpg\" alt=\"cogs with words written on them - \" width=\"1285\" height=\"523\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>From the outside looking in, fleet management may seem like a straight forward process.\u00a0Anyone operating in the business, however, can assure you that is is much more\u00a0complex than this. <a href=\"https:\/\/www.chevinfleet.com\/en-us\/products\/fleetwave\/\">Fleet management\u00a0systems comprise of information about every aspect of an entire fleet within a single, specialist database system<\/a>. This includes documents for meeting with fleet compliance.<\/p>\n<p>Running a compliant business is essential for any operation &#8211; it is the <a href=\"https:\/\/www.fmcsa.dot.gov\/newsroom\/fmcsa-shuts-down-tennessee-based-hazardous-materials-trucking-company\">law to make\u00a0sure that vehicles are safe and\u00a0roadworthy\u00a0to ensure that they can\u00a0do the job that is expected of them.<\/a> Having <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/vehicle-downtime-cost\/\">well maintained vehicles\u00a0prevents unscheduled\u00a0downtime which can be both costly and disruptive to service<\/a>.\u00a0By having the information available to evidence that essential checks\u00a0have been carried out to specific\u00a0standards\u00a0creates\u00a0an auditable trail that is necessary for fleet compliance regulations.<\/p>\n<p>As a fleet manager, these areas of compliance\u00a0include:<\/p>\n<ul>\n<li><i class=\"fa fa-check\" style=\"color: green;\"><\/i>Vehicles and acquisition<\/li>\n<li>Specification and remarketing<\/li>\n<li>Maintenance repair<\/li>\n<li>Parts and warranty<\/li>\n<li>Safety and risk mitigation<\/li>\n<li>Licensing<\/li>\n<li>Registration and permitting<\/li>\n<li>Drivers<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>How does fleet maintenance software support compliance?\u00a0<\/strong><\/h3>\n<p>Fleet\u00a0compliance is a\u00a0key driver for developing\u00a0effective approaches to tasks\u00a0such as the completion of maintenance checks\u00a0on vehicles.\u00a0These approaches themselves should be\u00a0driven\u00a0by <a href=\"https:\/\/www.chevinfleet.com\/en-us\/fleet-maintenance-software\/\">fleet maintenance\u00a0software<\/a> to make sure\u00a0that\u00a0standards\u00a0are being\u00a0met.<\/p>\n<p>Here are\u00a0five areas of focus to help ensure\u00a0that you are operating\u00a0a fully compliant fleet.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>1. Risk and safety management<\/strong><\/h3>\n<p>Safety and <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/the-importance-of-compliance-and-risk-management\/\">fleet\u00a0risk management programs are essential for reducing accidents and avoiding fines<\/a>, higher insurance costs and legal fees. In addition to\u00a0ensuring the safety of employees and other motorists, effective risk management practices\u00a0also need to be in\u00a0place to comply with regulatory requirements as a minimum.<\/p>\n<p>Software is the key to better management of risk because it&#8217;s a central repository of essential details about drivers, vehicles, repairs, insurance and more. The ability to accurately collate\u00a0and report on &#8216;near misses&#8217; and other incidents\u00a0can\u00a0support compliance by creating awareness and an opportunity to review\u00a0risk management and safety programs.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>2. Vehicles and maintenance<\/strong><\/h3>\n<p>Any vehicle used for business purposes must be properly equipped, inspected and maintained regularly. Adherence with parts and fuel purchasing practices is also essential for regulating costs.<\/p>\n<p>Data-driven fleet maintenance and asset management software can be beneficial\u00a0in\u00a0helping make sure\u00a0that fleet\u00a0compliance is adhered to\u00a0throughout\u00a0all <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/how-to-create-an-effective-fleet-maintenance-programme\/\">vehicle and maintenance programs<\/a>.\u00a0Having\u00a0actionable information\u00a0stored within a single\u00a0system provides\u00a0greater\u00a0visibility,\u00a0monitoring and management of\u00a0vendor partnerships.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>3. Drivers and operations<\/strong><\/h3>\n<p>Any employee who operates a vehicle for business purposes must be trained,\u00a0certified and in good health. They\u00a0also need to have\u00a0a valid license and <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-driver-safety-training\/\">relevant driver\u00a0training for the type of vehicle that\u00a0they are operating.<\/a> Compliance with agreed company\u00a0routes plans and work schedules\u00a0helps greatly minimize risk and <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fuel-saving-tips-infographic\/\">lower fuel\u00a0costs<\/a>.<\/p>\n<p><a href=\"https:\/\/www.chevinfleet.com\/en-us\/integrations\/\">Software integrations with third party solutions<\/a> can be particularly effective when monitoring vehicle activity and managing driver compliance in terms of\u00a0behavior.\u00a0 Telematics systems on vehicles\u00a0are fast becoming the norm and provide an opportunity to proactively and effectively address unsafe driving practices such as speeding and hard braking.<\/p>\n<p>Ensuring duty of care provides the\u00a0confidence that fleet\u00a0compliance within your driver programs and operational practices are\u00a0in place.\u00a0Management software permits the\u00a0secure\u00a0electronic filing of\u00a0relevant information such as driver licenses and\u00a0medical certificates. Documents such as training and insurance\u00a0records can be kept up-to-date,\u00a0organized and easily accessible to ensure policy compliance and the ability to readily analyze\u00a0potential\u00a0risk.\u00a0Alerts can also be set\u00a0for important pending, due or expired\u00a0deadlines in accordance with\u00a0driver compliance regulations.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>4. Create a plan\u00a0<\/strong><\/h3>\n<p>Advanced enterprise and asset management systems can develop analyses that form the basis of compliance\u00a0management processes. Armed with data from such software, data\u00a0can be utilized within a\u00a0comprehensive plan\u00a0to develop and implement fleet policies and practices, thereby fostering\u00a0compliance.<\/p>\n<p>Establishing policies and procedures encourages a high level of compliance with vehicle and maintenance, operations, safety and risk management.<\/p>\n<p>Making the plan readily available is\u00a0essential &#8211;\u00a0technology allows ease of\u00a0access to such information\u00a0in\u00a0numerous formats from handbooks to company intranet sites, and through web portals on laptops, tablets and smartphones.<\/p>\n<p>Fleet compliance is a continuous process encompassing the entire operation.\u00a0Its details are subject to change as new regulatory requirements and business needs arise.\u00a0Employees need to be kept informed of such changes\u00a0to avoid a diminishing culture of compliance.<\/p>\n<p>The consistent application of policies is\u00a0a key factor in compliance and may requires policies within its own right to ensure\u00a0that it is carried out. Making compliance a part of overall job performance expectations often has value.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-12353 size-full\" src=\"https:\/\/www.chevinfleet.com\/wp-content\/uploads\/2018\/12\/Mechanic-on-tablet-cropped.jpg\" alt=\"a technician in front of a car engine and using a tablet to achieve fleet compliance\" width=\"1285\" height=\"491\" \/><\/p>\n<h3><\/h3>\n<p>&nbsp;<\/p>\n<h3><strong>5. Consider internal auditing \u00a0<\/strong><\/h3>\n<p>It&#8217;s a worthwhile practice to train and develop your own internal auditors to ensure that compliance standards are being met.\u00a0Sound like a tall order? Enlist in the help of a professional auditing organization to train key staff members\u00a0to carry out department audits to ensure that compliance standards\u00a0are being\u00a0being met. This means that documentation is being checked and questions\u00a0asked on a regular\u00a0basis which resolves any\u00a0last minute panic\u00a0when an\u00a0external auditor arrives unannounced!<\/p>\n<p>Of course, the role of the internal auditor\u00a0is made much easier with specialist\u00a0fleet management software\u00a0in place to record such information.\u00a0Keeping electronic\u00a0documents in one central location helps uncover\u00a0any anomalies and provides an opportunity to\u00a0action them before they\u00a0become major concerns.<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>In conclusion<\/strong><\/h3>\n<p>Compliance does not have to be a complicated process but it can\u00a0take a comprehensive approach to be carried out correctly.\u00a0Like all aspects of fleet management,\u00a0challenges will always arise that need to be met!<\/p>\n<p>There&#8217;s no &#8216;one size fits all&#8217; solution when it comes to compliance but\u00a0with the right data, you can monitor,\u00a0lower risk and make measurable improvements to support\u00a0success within\u00a0your operation. Compliance\u00a0therefore needs to become a core component\u00a0of your company&#8217;s culture.<\/p>\n\n    <\/div>\n<\/section>\n\n\n<section  class=\"content-section content-section--curved content-section--fade-to-grey content-section--big-overlap\">\n    \n    <div class=\"container container--small u-text-center animated fadeInUp\">\n        \n                            <h3 class=\"fadeInUp__1\"><b>You may also be interested in<\/b><\/h3>\n                                <\/div>\n\n    <\/section>\n<section class=\"content-section animated fadeInUp\">\n    \n    <div class=\"container container--no-pad fadeInUp__2\">\n        <div class=\"post-type-wrapper\" data-behaviour=\"featured-slider\">\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/the-importance-of-compliance-and-risk-management\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/24114811\/Blog-Compliance-440x440.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                    <h5 class=\"post-type__type\">Learning Zone<\/h5>\n                <p class=\"post-type__name\"><strong>Compliance and fleet risk management<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fleet-management-best-practices\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/23150351\/Best-practise-440x400.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                    <h5 class=\"post-type__type\">Learning Zone<\/h5>\n                <p class=\"post-type__name\"><strong>8 fleet management best practices<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/a-buyers-guide-to-fleet-management-software\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26205052\/buyers-guide-hero-1-440x440.png\">\n            <\/div>\n    <div class=\"post-type__content\">\n                    <h5 class=\"post-type__type\">Learning Zone<\/h5>\n                <p class=\"post-type__name\"><strong>A Buyers Guide to Fleet Management Software<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                    <\/div>\n    <\/div>\n<\/section>\n<section class=\"c-hr hr content-section u-show-mobile\">\n<div class=\"container\">\n    <hr>\n<\/div>\n\n<\/section>\n\n\n","protected":false},"excerpt":{"rendered":"<p>The importance of achieving and maintaining fleet compliance <\/p>\n","protected":false},"featured_media":2503,"menu_order":0,"template":"","training-cats":[44],"class_list":["post-2502","training","type-training","status-publish","has-post-thumbnail","hentry","training-cats-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.3 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Achieve And Maintain Fleet Compliance | Chevin<\/title>\n<meta name=\"description\" content=\"Ensuring Compliance Is One Of The Top Responsibilities Of Any Fleet Manager. Use Our 5 Key Areas Of Focus To Both Achieve And Maintain Fleet Compliance\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/achieve-fleet-compliance\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to achieve and maintain fleet compliance\" \/>\n<meta property=\"og:description\" content=\"Ensuring Compliance Is One Of The Top Responsibilities Of Any Fleet Manager. 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