{"id":2465,"date":"2021-01-25T17:39:09","date_gmt":"2021-01-25T17:39:09","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-us\/?p=2465"},"modified":"2021-08-24T12:59:55","modified_gmt":"2021-08-24T11:59:55","slug":"how-to-reduce-your-fleet-management-costs","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/how-to-reduce-your-fleet-management-costs\/","title":{"rendered":"How to reduce your fleet management costs part 1: buying, selling and funding vehicles"},"content":{"rendered":"<section  class=\"content-section animated fadeInUp\" >\n    <div class=\"container container--small  user-content fadeInUp__1\">\n        <h3><strong>The sooner you understand your fleet costs, the quicker you can learn how to reduce them. Here\u2019s how to do it\u2026<\/strong><\/h3>\n<p>Have you been challenged by your company to reduce costs? The likely answer is yes as businesses look to rebuild in the aftermath of the Covid-19 pandemic and hit on profits.<\/p>\n<p>As a fleet manager you\u2019ll have to look at two distinct areas &#8211; capital and operational costs.<\/p>\n<p>Effective fleet cost management allows you to develop an understanding of all financial aspects of the business \u2013 where and how money is being spent and areas where it needs to be reduced.<\/p>\n<h3><strong>How can fleet expenses be reduced?<\/strong><\/h3>\n<p>Before you do anything else, our advice is to do your homework. You need to know exactly how and where money is being spent. Doing this puts you in a strong position to better manage spend, creating the ideal opportunity to reduce costs.<\/p>\n<p>So, what are the costs associated with fleets? We have split these into capital costs and corporate costs\u2026<\/p>\n<h3><strong>Capital Costs<\/strong><\/h3>\n<p>The capital costs of your fleet include:<\/p>\n<ul>\n<li>Acquisition costs<\/li>\n<li>On-going financing of the vehicles<\/li>\n<li>Deprecation (relevant for company purchased vehicles)<\/li>\n<\/ul>\n<p>Not only does this include the actual figure of <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/leasing-v-buying-which-is-best-for-you\/\">buying or leasing the fleet vehicle<\/a>, but also the cost of acquiring the money to do so.<\/p>\n<p>If, for example, you are outright purchasing, you need to understand how much the capital outlay is costing the company if the money has come through a lender. If the vehicle is leased, you\u2019ll need to understand the tax advantages \u2013 or disadvantages \u2013 of that approach over the course of the vehicles\u2019 fleet life.<\/p>\n<p>It\u2019s imperative that you start here when looking at your fleet management costs, otherwise the results of your subsequent calculations will always be skewed.<\/p>\n<p>A good fleet management company will be able to lay this out clearly, and once you know your base financial position you can start to act.<\/p>\n\n    <\/div>\n<\/section>\n\n\n<section  class=\"c-image image content-section  \">\n    <div class=\"animated fadeInUp container\">\n                                <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26105251\/Fleet-Costs-p1_LR-1920x1000.jpg\"\n     data-srcset=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26105251\/Fleet-Costs-p1_LR-520x333.jpg 360w,\n                https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26105251\/Fleet-Costs-p1_LR-1040x500.jpg 768w,\n                https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26105251\/Fleet-Costs-p1_LR-1920x1000.jpg 1440w,\n                https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26105251\/Fleet-Costs-p1_LR.jpg 2000w\" class=\" fadeInUp__1\" \/>\n            <\/div>\n<\/section>\n\n\n<section  class=\"content-section animated fadeInUp\" >\n    <div class=\"container container--small  user-content fadeInUp__1\">\n        <h3><strong>Lowering Capital Costs<\/strong><\/h3>\n<p>Obviously this varies according to the way your vehicles are acquired \u2013 be that owned or in a form of lease agreement. Capital costs account for <a href=\"https:\/\/www.covase.co.uk\/whole-life-cost-facts\/\" target=\"_blank\" rel=\"noopener\">about half of a fleets\u2019 total running costs<\/a> so it\u2019s worthwhile looking at the cost benefit analysis to determine which is the best option for your fleet. So, what are your options?<\/p>\n<p><strong>Company car ownership<\/strong> \u2013 you buy the vehicles outright which means you are responsible for all servicing and maintenance repairs. Fleets that don\u2019t have their own in-house workshop division can outsource this work.<\/p>\n<p><strong>Lease<\/strong> \u2013 the vehicles remain the property of the leasing company but on a hire agreement. Depending on what&#8217;s agreed in the contract, this can mean that all maintenance and servicing is carried out by the leasing company at agreed intervals \u2013 helpful for fleets that don\u2019t have their own maintenance departments! Taking this approach can have the potential to cut your leasing costs by as much as 10%, but this third-party agreement does need to be managed strategically \u2013 remember, choosing the cheapest option every time doesn\u2019t always work out in the long run.<\/p>\n<p><strong>Pool cars<\/strong> \u2013 vehicles owned by your company and used for ad-hoc business trips. In our experience this is a more cost-effective option than providing individual company vehicles.<\/p>\n<p><strong>Gray fleet<\/strong> \u2013 your employees\u2019 own vehicles which are utilized for business purposes such as carrying out sales appointments. All <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/five-ways-you-can-save-money-on-fleet-maintenance\/\">running and maintenance costs<\/a> are picked up by the employee and your company pays an agreed business mile rate for each business journey taken.<\/p>\n<p>With options available, you need to <a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/five-traits-of-effective-fleet-managers\/\">take the time to calculate the most cost effective and practical vehicle solutions for your business<\/a>. Capital available to fleet managers to source vehicles plays a part in influencing this decision too. Loaning money to purchase vehicles may become an expensive option with interest rates and other charges that apply through such a business decision.<\/p>\n<h3><strong>Depreciation\u00a0<\/strong><\/h3>\n<p>Depreciation is a major part of capital cost, <a href=\"https:\/\/www.profitbooks.net\/what-is-depreciation\/\" target=\"_blank\" rel=\"noopener\">accounting for as much as 40% of the total cost of running a vehicle<\/a>. From a fleet management perspective, there are many elements to consider including:<\/p>\n<ul>\n<li>Picking vehicles with strong predicted used values<\/li>\n<li>Working with the finance department to account for depreciation throughout the vehicle\u2019s life on your books<\/li>\n<li>Maintaining and looking after them properly<\/li>\n<li>Ensuring they always have the right paperwork<\/li>\n<li>Managing drivers so they look after them<\/li>\n<li>De-fleeting them at the right time<\/li>\n<\/ul>\n<p>As with buying or selling anything, striking a deal at the right time can be an art and for this, it may well be worth sourcing a fleet management company to help.<\/p>\n<p><a href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/how-to-reduce-your-fleet-management-costs-part-2\/\"><strong>Click here to read part 2 of this blog.<\/strong><\/a><\/p>\n\n    <\/div>\n<\/section>\n\n\n<section  class=\"content-section \">\n    \n    <div class=\"container container--small u-text-center animated fadeInUp\">\n        \n                            <h3 class=\"fadeInUp__1\"><b>You may also be interested in&#8230;<\/b><\/h3>\n                                <\/div>\n\n    \n    <div class=\"container container--no-pad fadeInUp__2\">\n        <div class=\"post-type-wrapper\" data-behaviour=\"featured-slider\">\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/case-studies\/central-hudson-reduces-costs-increases-efficiency-and-improves-data-integrity\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/02\/16123742\/Central-Hudson-1-440x440.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                <p class=\"post-type__name\"><strong>Central Hudson Reduces Costs, Increases Efficiency and Improves Data Integrity<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/fuel-saving-tips-infographic\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/23164342\/save-fuel-small-440x400.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                <p class=\"post-type__name\"><strong>Four Effective Methods to: Reduce Your Fleet&#8217;s Fuel Costs<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                            <a class=\"post-type unstyled post-type--transform \" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/save-paper-costs-mobile-forms-apps\/\">\n    <div class=\"post-type__image\">\n                    <img decoding=\"async\" src=\"https:\/\/chevin-assets.s3.eu-west-1.amazonaws.com\/wp-content\/uploads\/sites\/3\/2021\/01\/26144306\/smart-phone-440x400.jpg\">\n            <\/div>\n    <div class=\"post-type__content\">\n                <p class=\"post-type__name\"><strong>4 ways to save on paper costs with mobile forms apps<\/strong><\/p>\n                <p class=\"post-type__more\">Read more<\/p>\n    <\/div>\n<\/a>\n                    <\/div>\n    <\/div>\n<\/section>\n<section class=\"c-hr hr content-section u-show-mobile\">\n<div class=\"container\">\n    <hr>\n<\/div>\n\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>By understanding your fleet management costs, you can also learn how to reduce spending.<\/p>\n","protected":false},"featured_media":2536,"menu_order":0,"template":"","training-cats":[44],"class_list":["post-2465","training","type-training","status-publish","has-post-thumbnail","hentry","training-cats-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.3 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Reduce Your Fleet Management Costs | Chevin<\/title>\n<meta name=\"description\" content=\"By Learning About Your Fleet Management Costs, You Can Learn To Reduce Them &amp; Save Money For Your Organization. Click Here To Learn More\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.chevinfleet.com\/en-us\/learning-zone\/how-to-reduce-your-fleet-management-costs\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to reduce your fleet management costs part 1: buying, selling and funding vehicles\" \/>\n<meta property=\"og:description\" content=\"By Learning About Your Fleet Management Costs, You Can Learn To Reduce Them &amp; Save Money For Your Organization. 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