Chevin Annual Conference - Terms and Conditions

By Ellen Sowerby
29 June 2021

Chevin Customer Conference 2022 registration terms and conditions


The Chevin Annual Conference tickets are available for FleetWave clients only. Discounted hotel rates are reserved for ticket holders only, any bookings without purchasing an event ticket may be cancelled without notice. Submission of an online registration is regarded as a firm booking (subject to availability) and acceptance of these terms and conditions. Cancellation charges may apply for all bookings.


Please note that payment of all fees must be made in full and in cleared funds within 30 days of the submission of your registration. If you submit your registration less than 30 days prior to the first day of an event, then payment of all fees must be made in full and in cleared funds prior to attending the event.  Chevin Fleet Solutions LLC reserves the right to cancel any registration without warning at any time prior to the start of the event if all fees due have not been paid by the relevant time. In the event that the Chevin does not exercise its rights of cancellation prior to the event, delegates whose fees have not been paid by the start of the event shall be required to pay on-site.

In the event of cancellation by the Chevin for non-payment, the cancellation charges set out in the Cancellation Policy below shall apply.

Payment must be made in $ US Dollar and can be made using one of the following methods:

Cheque – made payable to details on invoice.

Bank transfer payable to: Payments to account details on invoice.

Please include your name, invoice number, and event you are attending when making payment.

Credit or debit card via Paypal (Visa, MasterCard, AMEX, DISCOVER and Maestro)

Cash – in special circumstances and with the prior written agreement of Chevin, by cash on arrival at the event.

Substitutions may be made at any time. If you wish to substitute a delegate, please contact [email protected] at the earliest opportunity.

Cancellation Policy

All cancellations, by individuals or groups, must be emailed to [email protected].

The following cancellation charges shall apply:

If the written cancellation is received and confirmed by Chevin at least two weeks prior to the first day of the event, a full credit/refund will be issues (minus a 3.4% administrative charge for payments made via Paypal).

If the written cancellation is received and confirmed by Chevin less than two weeks prior to the first day of the event, or you do not attend the event, no refund will be issued.

Event Cancellation

Chevin reserves the right to cancel any event at any time and at its sole discretion. In the event of such a cancellation, Chevin will refund any registration fees paid.

In the event of cancellation, Chevin will use reasonable endeavours to alert those who have booked to attend an event or purchased tickets and details of any cancellation will be posted on the appropriate event website registration page. Delegates are responsible for checking this information prior to the event.

Programme Changes

Chevin reserves the right to make alterations to the programme, date and/or venue at any time without prior notice.


Delegates are required to comply with the rules and regulations governing the applicable venue and/or accommodation. The delegates shall insure and keep insured any property they bring onto the venue and/or the accommodation, and any such property is brought onto, or left, at the venue and/or the accommodation at their own risk.

Subject to the other provisions of this section (Liability), Chevin shall only be liable to delegates for proven direct losses suffered due to the negligent acts or omissions of Chevin and Chevin’s liability for these proven direct losses is limited in total to the amount paid by the delegate to Chevin for the relevant event. Chevin expressly excludes any liability for any property damage or loss incurred at any time during the event. Chevin shall not be liable (whether such liability arises due to negligence, breach of contract, misrepresentation, or otherwise) for any direct losses or damages not stated above or for any indirect or consequential losses or damages howsoever arising. This shall include, but not be limited to, (and whether direct, indirect or consequential) loss of use or any profit, business, or data or any loss of use or damage suffered by any delegate as a result of an action brought by a third party, even if such loss was reasonably foreseeable or Chevin had been advised of the possibility of the delegate incurring the same.

Nothing in these terms and conditions is intended to limit or exclude any liability which Chevin is not able to limit or exclude by law including, but not limited to, liability for any fraudulent misrepresentation and/or for any death or personal injury caused by its negligence.

The delegates shall indemnify Chevin, and keep Chevin indemnified, for any costs, losses, or damages that Chevin pays to the venue, accommodation or any other supplier connected to the event following (i) any breach by the any of the delegates of the relevant rules and regulations relating to the venue or accommodation; (ii) any damage done to that venue or accommodation or any equipment thereon by any of the delegates, including, but not limited to, any equipment provided for the event; and (iii) any injury suffered by any person, animal or item caused by or in consequence of any act or omission of any of the delegates.

Delegates must put in place appropriate insurance to cover any costs, liabilities or other losses that they may suffer or incur arising out of these terms and conditions (including the indemnity above), any cancellation of any event for any reason or arising out of their inability to attend the event for any reason (including any reason beyond their control). Delegates acknowledge that Chevin shall not be liable for any costs or losses arising due to such cancellation or inability to attend, save to the extent expressly set out in these terms and conditions, and therefore it is their responsibility to ensure they have appropriate insurance.

Data Protection

The information given to Chevin by the delegates will be recorded in Chevin’s databases and will be used for marketing, administration and promotional purposes.

Chevin may share this information with providers of services relating to the event (e.g. venues and hotels) for purposes of fulfilling your booking.

Chevin will not share personnel information with other non-event related third parties without consent.

In addition, you acknowledge that Chevin and/or its representatives and/or any delegate and/or attendee at the event may take photographs and/or video footage of all or part of it. Chevin may then include any of these photographs and/or video footage on any of its websites and/or other promotional materials, at its discretion; unless it receives an explicit written request from you confirming that you do not want Chevin to use any images identifying you.

You are also referred to our privacy policy on the Chevin’s website which forms part of these terms and conditions.

Should you require clarification on any aspect of the event or these terms and conditions please contact Chevin using the details below:

Chevin Fleet Solutions  LLC

347 Lunenburg Street





Tel: (978) 540-9970

Email: [email protected]