{"id":2322,"date":"2021-01-26T09:54:56","date_gmt":"2021-01-26T09:54:56","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-au\/?p=2322"},"modified":"2021-04-29T15:35:26","modified_gmt":"2021-04-29T14:35:26","slug":"fleet-management-data-need","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-au\/learning-zone\/fleet-management-data-need\/","title":{"rendered":"Overcoming fleet management problems through better data management"},"content":{"rendered":"
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Improving the management of your fleet and assets data can boost efficiency and create cost savings. <\/strong>Read our short blog to find out how…<\/strong><\/h3>\n

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Advances in technology means a likelihood that there’s more data available than ever.\u00a0Whilst this can be overwhelming, the trick is to avoid information overload and source only the data you actually need to overcome your fleet management challenges.<\/p>\n

The ability to gather and analyse data effectively can become an incredibly useful tool. By having a thorough knowledge of your asset data<\/a> and how to utilise only the relevant information available will help make the best, most informed decisions to support a wide range of operational improvements.<\/p>\n

Accurate data can provide many benefits beyond scheduling, maintenance and budget forecasting.<\/p>\n

So, where do you start?<\/p>\n

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How data management helps fleets<\/big><\/strong><\/h3>\n

To start, let’s look at why fleet data management is so useful to help you run an efficient operation.<\/p>\n

Gathering appropriate information and analysing it for benchmarking and improvement purposes is a good practice\u00a0to\u00a0help you solve fleet management challenges by building a constructive understanding of how your vehicles,\u00a0equipment, other assets and employees operate. It can also help\u00a0identify inefficiencies and support better operational\u00a0decisions in areas such as:<\/p>\n

<\/i>Better vehicle utilisation:<\/strong>
\nAccurate, real-time knowledge of what vehicles you have in your fleet, including\u00a0how they are being allocated, used and disposed of,\u00a0can help you ensure ongoing utilisation improvements<\/p>\n

<\/i> Improved driver oversight and profiling:
\n<\/strong>Information about your drivers can help create risk\u00a0profiles and identify training needs.\u00a0This can, in some instances,\u00a0help reduce accidents and fleet insurance<\/a> premiums<\/p>\n

<\/i> Enhanced parts management:<\/strong>
\nKnowledge\u00a0of your parts and stock availability can help you eliminate overstock situations, increase staff\/workshop productivity and reduce downtime.<\/p>\n

<\/i> Reduced fuel consumption and emissions:<\/strong>
\nDetails of fuel costs, purchases,\u00a0consumption and emissions can be useful when\u00a0analysing performances and ensuring compliance with legislative and other requirements.<\/p>\n

<\/i> Maintenance and repair activities<\/strong>:
\nData concerning\u00a0repair times and shop productivity can help\u00a0assess how well your maintenance and repair operations are being run – and where improvements could be made. A well-run maintenance department\u00a0provides numerous\u00a0benefits including reduced costs and downtime<\/p>\n

Did you know… with fuel expenditure accounting for around a third of the average fleet\u2019s spending, reducing consumption can lead to significant cost savings<\/p>\n

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What data do you need?<\/strong><\/h3>\n

There is a huge range of fleet-related information that can\u00a0prove useful for fleet management. Such data is\u00a0generated both internally\u00a0(for example, via job cards and work rotas) and\u00a0externally (e.g., from GPS or telematics systems).<\/p>\n

This\u00a0table demonstrates areas for consideration\u00a0when managing a\u00a0fleet:<\/p>\n

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Overloaded and overwhelmed: A common problem<\/h3>\n

Ultimately, if an\u00a0operation doesn\u2019t understand or\u00a0have solid control of its data, you\u2019ll find that\u00a0it’s a\u00a0harder challenge to manage your fleet. The\u00a0potential consequences of this can include\u00a0stressed staff, costly mistakes and wasteful\u00a0spending.<\/p>\n

However, as you can see there’s a huge variety of things\u00a0to consider.\u00a0In fact, the sheer\u00a0volume of information available can often\u00a0feel like you are sifting through a mountain of detail.<\/p>\n

Recent research shows that four out of five business decision-makers have carried out tasks outside of working hours to catch up on the workload. A staggering\u00a088% of these claim that\u00a0administrative\u00a0tasks have caused\u00a0unnecessary stress. Not good!<\/p>\n

An\u00a0important fact to consider is that just because you have a lot of data at your disposal, it doesn\u2019t mean that you have to necessarily assess it all. Some\u00a0 data\u00a0may simply not be relevant to help you.<\/p>\n

The best tactic for ensuring efficiency is to have an effective process in place for gathering only the data that\u2019s useful for your unique fleet operation.<\/p>\n

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Gathering useful data<\/h3>\n

When it comes to gathering data that could be used to help manage your fleet, here’s three important steps to consider:<\/p>\n

1.\u00a0\u00a0Assess what data you have available<\/strong><\/p>\n

Data could be held in spreadsheets or existing fleet management systems. It can\u00a0also be available via software systems such as your GPS or telematics, fueling systems, accounting finance software or service, parts or account providers. You may\u00a0be able to\u00a0use\u00a0information from vehicle specification databases or databases containing information on licences too.<\/p>\n

It’s important to make sure that all your existing data is being used effectively – and the first step\u00a0to achieving this is by gaining full awareness of what data you have available and how to find it quickly and easily.<\/p>\n

2. Determine how your data can help improve your operation<\/strong><\/p>\n

When it comes to understanding what data could be useful for you,\u00a0it\u2019s probably best to start with your core\u00a0needs – the\u00a0actual areas where effective fleet data management can be crucial for your business.<\/p>\n

One useful strategy is to identify your weaker areas\u00a0 and then determine\u00a0how to fix them.\u00a0Asking yourself questions such as\u00a0\u201cWhat are my fleet\u2019s highest cost categories?\u201d and \u201cWhich vehicles, systems or components are utilised most?\u201d can help\u00a0identify areas that require focus. Then, consider what\u00a0data could be beneficial when used for benchmarking and improvement.<\/p>\n

For example, if your fuel costs are causing you concern,\u00a0the ability to gather and analyse telematics data could help you identify drivers with a tendancy for hard braking, acceleration or speeding which uses more fuel. The ability to act on and monitor such behaviour could help you reap significant rewards.<\/p>\n

Using our own data as an\u00a0example clearly\u00a0demonstrates\u00a0that the difference between the best and\u00a0worst\u00a0drivers can mean a\u00a025% variance in fleet costs.<\/p>\n

3. Understand your data<\/span><\/strong><\/p>\n

Time is money!\u00a0It’s important to have immediate\u00a0access to your data\u00a0and<\/em> be able to interpret it quickly. Instead of using a system that requires you to look around for the data you need – through dated fleet management practices such as spreadsheets<\/a><\/span> or paper-based filing systems – opt for a system that enables you to easily access all your data from a single location. From this instant comparisons can be created and reports that boost your understanding of what is happening in your fleet, and what could be improved.<\/span><\/p>\n

Following this process will provide you with a solid start in understanding what data you have, what data you need and how it could be used to support positive changes.<\/span><\/p>\n\n <\/div>\n<\/section>\n\n\n

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You may also be interested in<\/b><\/h3>\n <\/div>\n\n \n
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10 Reasons to Develop an Asset Management Plan for Your Fleet Operations<\/strong><\/p>\n

Read more<\/p>\n <\/div>\n<\/a>\n \n

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4 ways to save on paper costs with mobile forms apps<\/strong><\/p>\n

Read more<\/p>\n <\/div>\n<\/a>\n \n

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5 tips to help reduce your fleet insurance<\/strong><\/p>\n

Read more<\/p>\n <\/div>\n<\/a>\n <\/div>\n <\/div>\n<\/section>\n

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Effective analysis of fleet-related data can support more informed operational decisions.<\/p>\n","protected":false},"featured_media":2333,"menu_order":0,"template":"","training-cats":[34],"class_list":["post-2322","training","type-training","status-publish","has-post-thumbnail","hentry","training-cats-blog"],"acf":[],"yoast_head":"\nTop Tips for Fleet Data Management | Reduce Costs & Boost Efficiency<\/title>\n<meta name=\"description\" content=\"With Over 28 Years Experience, We Know How To Reduce Costs & Make The Most Of Your Fleet With Our Fleet Data Management Tips. 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