{"id":2214,"date":"2021-01-25T15:08:45","date_gmt":"2021-01-25T15:08:45","guid":{"rendered":"https:\/\/www.chevinfleet.com\/en-au\/?p=2214"},"modified":"2021-04-29T15:01:19","modified_gmt":"2021-04-29T14:01:19","slug":"why-compliance-doesnt-have-to-be-complicated","status":"publish","type":"training","link":"https:\/\/www.chevinfleet.com\/en-au\/learning-zone\/why-compliance-doesnt-have-to-be-complicated\/","title":{"rendered":"Why Compliance Doesn\u2019t Have to be Complicated"},"content":{"rendered":"
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How to ensure you meet all of your compliance and risk management requirements.<\/strong><\/h3>\n

We know that running a compliant fleet poses challenges. There\u2019s a legal minefield you have to navigate and risk assessments that need to be filled in; but most importantly you need to understand what is expected of you, and what needs to be done to meet those all-important management obligations. Do these things, as you are more likely to avoid costly fines and reduce your accident rate.<\/p>\n

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What is compliance?<\/strong><\/h3>\n

Compliance is a requirement for you and your drivers, often driven by a growing number of local regulations, as well as demands of insurance providers. You may view it as a burden, but it is crucial to the running of your business.<\/p>\n

For fleet operations, compliance produces benefits in lower costs for accidents, fines and violations and expenses for insurance, replacement vehicles, workers\u2019 compensation and legal fees.<\/p>\n

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What is risk management?<\/strong><\/h3>\n

Risk management is the practice of identifying issues that could make your fleet non-compliant or unsafe and determining a framework of programs and practices for making improvements. The ultimate goal of any risk assessment is to ensure safety.<\/p>\n

It\u2019s fair to say that, much like other highly debated fleet topics, there is no \u2018one size fits all\u2019 solution when it comes to compliance and fleet risk management. However, adopting a common set of tools, programs and practices is a very good place to start.<\/p>\n

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What makes a compliant fleet?<\/strong><\/h3>\n

In order for your fleet to become (and remain!) compliant, there are four key variables. These are:<\/p>\n

Vehicles<\/strong><\/p>\n

Any vehicle that is used for business must be fit for purpose. Additionally, it must be inspected regularly, maintained correctly and equipped with the correct safety provisions.<\/p>\n

Drivers<\/strong><\/p>\n

All employees who operate a vehicle for business purposes, no matter how infrequently, must be fully trained to operate the class of vehicle to which they are allocated. You must make your staff aware of your company\u2019s safety policies and standards before they even set foot in a vehicle, they must also be in good health and hold a valid driving license.<\/p>\n

Operations<\/strong><\/p>\n

Trips involving both company and personal vehicles must be planned in advance, routed and structured to help ensure safety and minimise risk.<\/p>\n

Management<\/strong><\/p>\n

Make sure that all vehicles used on company business, all drivers and operations are based on pre-established and documented rules and regulations. Your documents should outline responsibilities; routines; tasks and processes, while employing effective monitoring and analysis capabilities.<\/p>\n

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Identifying the right tools<\/strong><\/h3>\n

We know that compliance and risk management are daunting, but they don\u2019t need to be. Technology is your friend, if you put the right tools in place. For example, tracking solutions can be highly effective for monitoring driver behaviour and vehicle activity – information that can then be used to identify compliance with schedules, routes and regulatory requirements.<\/p>\n

Fleet management software also plays a key role too, as it can integrate data from tracking systems, making it possible to generate detailed analyses. In turn, that information can form the basis of compliance management processes that are implemented by companies looking to minimize risk. This data can include employee license information, medical certificates, training and competencies.<\/p>\n

Remember though, tools that take control of compliance should be easy-to-use, both on the road and back at the office. They should also enable ease of access to required documentation, for roadside enforcement activity.<\/p>\n

And risk, how should this be assessed?<\/p>\n

In our experience, the best way to approach this is to apply common-sense thinking! Don\u2019t make this process complicated, overly technical or time-consuming. Make sure your efforts cover:<\/p>\n