Case study

Go Plant UK

Vehicle provider Go Plant brought us in to help it increase control over its fleet and cut administration costs.

If you run a large, varied fleet you’ll be only too aware of the administrative burden that comes with it. Go Plant, a leading UK fleet management services provider of operated, self-drive specialist and municipal vehicles, had exactly that problem. The company operates in two business areas: Go Plant Sweepers (operated road sweeping and gully emptying vehicles) and GPL Hire (specialist vehicles on short term rental and contract hire).

The substantial size of Go Plant’s fleet had resulted in a large administrative burden. They had implemented lengthy procedures to manage the fleet; however, this system needed to be simplified to improve service delivery levels.

The company also wanted to improve communication with drivers in the field and boost efficiency through better vehicle routing – as Paul Langham, Go Plant’s Managing Director, explained: “We realised that all of our businesses would benefit from fully automated vehicle hire systems, including purchase order and sales invoicing, which could automatically produce management information and KPIs.

“Our vision was to network every one of our depots and contracts to head office, thereby providing a complete fleet management system.”

Go Plant wanted a system that would include a requirement for PDA systems for its drivers, with the intention of improving communications and routing, as well as helping to generate customer invoices faster. The browser-based software system would need to be used by a number of users and was intended to automate existing procedures and reduce the administrative load.

After a thorough review of all available software solutions, Go Plant chose our FleetWave system due to its flexibility, versatility and portability. FleetWave met numerous key requirements, including the ability to manage Go Plant’s fleet data and streamline the following processes:

  • Vehicle maintenance
  • Ordering
  • Invoicing
  • Hire
  • Workshop
  • Parts

Our solution has the ability to streamline these business functions, increase efficiencies enterprise-wide and manage large, complex fleet operations. It can also offer the added benefit of remote access via PDAs.

FleetWave is a multi-faceted solution, which has revolutionised many different aspects of the Go Plant business. All hires, purchase orders, invoices and job cards go through the system and it gives us vital business intelligence at our fingertips, with one-click availability of essential management reports and information.

Paul Langham
Go Plant’s Managing Director

“Reports which used to take hours to produce can now be done in seconds. From a cost control perspective, the system puts a limit on purchases made by employees based upon their access level, thereby eliminating excessive or unauthorised expenditure.

FleetWave is very user-friendly, gives us full visibility of the whole fleet operation and will assist us as we continue to set the service standard for our customers now and in the future.”

Resources

You may also be interested in