Details on FleetWave

FleetWave® Main Modules

Vehicles and Equipment Management - holds unlimited vehicle and equipment details as well as costings on a user definable database that you can customize to suit your specific operation. Drivers and Taxable Benefits - holds complete driver details (including license inspections, MVR and training records, etc.) of business mileage and a complete vehicle allocation history (i.e. who has been driving which vehicles and when.

Repairs and Workshop - records all service and maintenance data, with a user definable work order making light work of data input. Key components include: real-time Fleet Status tools for at-a-glance visibility of pending, due or past due events, a user definable work order for internal shop and external supplier management, integrated warranty, defect, campaign and recall management, flexible Maintenance Control Center functionality to manage external maintenance services, comprehensive workshop tools to view workshop loading and technician performance and much more...

Stock control - a fully featured 'first in, first out' inventory system. The Stock module is linked with the work order module for direct issuing of stock items. Key components include: complete purchase order capabilities with automated re-order tools, minimum/maximum stock levels, real-time presentation of inventory movement and utilization, multiple warehouse visibility and the ability to manage stock and non-stock items without the requirement of a master inventory catalog. Of course, numerous reports are included covering every aspect of stock control.

Accidents - holds comprehensive accident and risk management details (in a user definable screen), supporting multiple third party entries for subrogating claims as well. Reports include summary, analysis and comparisons.

Fuel - holds details of all fuel transactions and can be integrated to any third party fuel card provider. For those organizations managing bunkered fuel and fluids, FleetWave® can be interfaced to electronic fueling systems as well. Reports include exception, summary and detailed analysis features with charts and graphs.

Report Writer - Crystal Reports are used for the design and production of reports within FleetWave®. This powerful, industry leading business intelligence toolset enables you to create a wide selection of report types, including analysis drill-down and comparison.

Query Builder - A built-in Query builder is provided, allowing every user to create their own custom queries from any field in the database, by simple selection from 'drop-down boxes', allowing self-service reporting without any report writing expertise.

User Files - this module contains all of the configuration options for FleetWave®. Almost every aspect of the system can be customized without the need for programming or costly development. Any modules not required can be easily hidden and the access level for each module can be set for each user. FleetWave® lets you set up a regional manager who could view, say, five locations, while a workshop foreman can only see his own data.

Driver Portal - for organizations looking to grant fleet Drivers selected access to FleetWave®. Using FleetWave’s Driver Portal, fleet drivers can update driver records, input monthly personal and/or business mileage (for imputed income calculations), monthly fleet related expenses and access driver related forms such as accident, inspection forms, client specific documentation, etc. all from an intuitive Driver Portal.

Motor Pool - for organizations looking to allow remote users to reserve, assign and book pool cars from anywhere at any time. FleetWave’s Motor Pool capabilities allow organizations with pool car inventories that need to manage assignments, maximize pool inventory utilization, and effectively track (and even charge) users throughout the process. FleetWave’s integrated and flexible Motor Pool tools provide comprehensive and adaptable pool fleet management capabilities for single and multiple pool sites across an organization.

Vehicle Sales Tool - for internal and external remarketing of fleet assets whereby remote users can access a secure and fully integrated module to view and quote on available assets being remarketed. Like eBay, this tool allows users to access images, historical maintenance records, etc., and place bids upon a specific asset. FleetWave® automatically tracks bids, and can be configured to generate emails notifying users and management of current and/or superseded bids, and notify winners. This tool can also be configured to provide these or modified capabilities to external remarketing organizations such as auction houses or disposal companies.

Contract Management - for clients looking to create and manage complex internal lease arrangements for assets stored and managed within FleetWave®. This flexible Contract Management tool set allows clients to build, configure and lease simple or complex assets to internal (as well as external) clients, and integrates seamlessly with FleetWave’s billing tools to allow for automated billing of the lease(s), maintenance, fuel as well as flexible client defined and management services.

Capital Budget Management - for organizations looking to automate the creation and management of Capital Budget/fulfillment for the acquisition of assets. These flexible Capital Budget tools allow authorized system users to build complex assets and deploy these 'specified assets' to selected users of FleetWave®. Authorized users can then select and create orders from vehicle selectors and submit these 'orders' for approval. Once approved, orders can be electronically transmitted to manufacturers, upfit suppliers, etc. for completion. Once committed as an order, FleetWave’s standard order tracking capabilities can be utilized to track asset orders throughout the order build/delivery process.

Property Management - for robust management of mobile as well as fixed asset assignments throughout an organization. Using flexible workflow tools and FleetWave’s uniquely adaptable data capture capabilities, FleetWave’s Property Management Tools allow organizations to put in place and manage the audited movement of assets while enabling mandatory pre and post movement inspections, notifications and sign offs. All included documentation and asset history move with the asset and detailed audit tools insure that client specific audit trails are maintained. These tools are available as additional FleetWave® modules and can be integrated to industry leading hand held and wireless data capture devices to enable remote inventory taking and asset assignment.

Event Engine - for automated Event Management, FleetWave® contains a fully integrated event management tool that generates automated email notifications of pending/overdue events such as preventive maintenance, license and registration renewals, etc. This comprehensive and flexible Event Management tool further enables FleetWave® to automatically run background processes such as import/exports, interface files, FTP file transfers/pick ups, etc.

Document Management - Electronic document management combined with request/audit system for physical document management. Advanced search tool and Librarian functions are also included.