Check your fleet compliance

Not only should fleet management software be able to save time, money and improve efficiency for fleet operations, it should also be able to aid company compliance with new legislative requirements.

One example is the Duty of Care and ‘Corporate Manslaughter legislation’, an important issue for today’s fleet operators, where non-compliance is not an option. For compliance, audit trails are essential and fleet management systems can assist with the ability to monitor and track the following aspects:

Employee owned cars
Software can monitor employee owned, as well as company owned vehicles and keep track of:

• Insurance certificate inspection, date of inspection and whether business use is included in the insurance
• Expiry dates for MOT, road tax and any possible safety inspection dates
• NCAP and insurance category ratings

Vehicle Safety Checks
Vehicle safety checks can be monitored and inspection reminders be sent out automatically via email or mail. Outstanding reminders can be easily highlighted and then chased up.

Drivers Hours
asily monitor and measure the total hours driven by employees:

• Departure and arrival time
• Working, driving and rest time
• Reports instantly highlight those drivers who are driving over the recommended limits

Vehicle Safety
The vehicle file can hold key safety features of each vehicle along with NCAP ratings. Reports can also be produced comparing vehicle safety with the number of accidents per vehicle.

Insurance Categories
For each vehicle, the relevant insurance category can be recorded so that companies can limit categories to certain age groups.

Eye Tests
These can be recorded for each employee of when they were tested, the results and when the next one is due.

Driver Training and Appraisal
Details on their appraisal schedule, last training date, date of next training/appraisal and the training outcome (i.e. pass, fail) along with any necessary follow up actions can be held for each driver.

Heath Check and Screening
Requests to all drivers to fill in health check sheets can be initiated by the software and sent out automatically via email or mail and completed sheets stored electronically.

Driver Licence Inspections
Details of dates of when they were last viewed and any points or fines can be recorded along with reminders of when the next inspection is due. It can record driver licence categories and scanned copies can be stored on-line.

Car User’s Handbook
Details can be recorded on when the handbook was signed by an employed driver and any possible spouse/partner with permission to drive a company vehicle. Signed documents can be scanned and stored electronically too.

Chevin, as a leading fleet management software provider ensure that their software is able to carry out all of the above and hence provide their customers with a helpful and workable solution to legislation requirements. “We have found the Corporate Manslaughter legislation to be such an important issue which raises a lot of questions and can have devastating consequences,” said Ashley Sowerby, Managing Director of Chevin Fleet Solutions. "Therefore we invested time and money to find out exactly what the legislation involved, updated our software accordingly and hence can offer our customers greater peace of mind."