RoadBASE - Smart tools make Fleet management easier

Smart Tools

Before starting development of RoadBASE®, we talked to a large number of clients to find out what they considered to be critical, and equally, what should be left out of a comprehensive Fleet Management solution. A common request was to allow regular tasks to be performed in a single, intelligent, operation.

Chevin's solution was to develop a series of Smart Tools. Each tool performs a specific task in the simplest, most intuitive way possible. A selection of these are described below.

Screen Design Tool

Our unique design tool lets you adapt RoadBASE® to your specific requirements. You can:

remove standard fields
adjust the layout and position of items
introduce new text, fields & calculations

Unique screen design tools let you change the layout to suit your organizations requirements

Explorer Smart Tool Using the easy to follow Explorer, you will soon be controlling and managing your fleet better than ever. This picture shows just one way that the system can be tailored to meet individual needs. "The thing you notice when you start up RoadBASE® is how familiar it looks, with the opening screen of Windows explorer. This makes navigating through RoadBASE intuitive for existing Windows users and is a major plus"

	The selected option above (My Options) shows the name of the current user. The options on the right hand side are that users most most commonly used functions. This enables individual users to place the options most often used within easy reach. Options are selected using the right-click menu while browsing the explorer.

Fleet Status Smart Tool This tool provides an at-a-glance review of the current fleet status. It highlights overdue, due and pending events in a simple list view, which responds to the users selections in real time. The event list can also be extended by the user, for example, by including additional inspection dates (Refer, Bodywork, etc.)

Reallocate Smart Tool

The Reallocate tool takes the legwork out of moving drivers between vehicles, handling disposals, and updating records for new and departing drivers.

As you allocate a driver into a vehicle, the system loops around and queries what to do with the original driver.

This process repeats until all reallocations in the 'chain' are complete. Drivers that are leaving the company are handled by leaving Allocate to blank.

The allocations history is updated, ensuring that personal usage reporting can be easily generated.

Warranty Search Tool

Whenever you replace parts on a vehicle, RoadBASE® automatically carries out a Warranty Search. The aim of this search is to identify potential warranty claims, either against the original manufacturer, or a third party workshop.

Alternatively, you can manually carry out this search using the interactive version of the tool, shown here.

Quick Jobs

Quick Jobs has been specifically designed to enable an accurate record of simple work order to be input and maintained via a simple single screen.

The Quick work order created is fully compatible with work orders entered via the standard work order screen, and the data is stored in the same databases to enable effective reporting.

Taxable Benefits Tool

The benefits tool pulls together the information required to generate a tax return.

As the system already knows the Driver and Vehicle details, this report is always available at the touch of a button:

Vehicle taxable value and age
Allocation history (which vehicles driven and when)
Driver additional benefits (private fuel, plus additional user definable benefits may be recorded)
Tax rules updated annually to reflect changes in scale charges and calculation rules

You can also review changes in benefit from year to year.

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