Data Automation

To completely optimise your fleet management process and receive the best return on investment in technology, automating data is key. Integration with third-party and function-specific applications, such as ERP, vehicle tracking and HR software is one of the ways this can be achieved. For example, paper-based methods of managing purchasing in a fleet context involve manual (and often multiple) inputting of invoicing data. Equally, with stand-alone systems, if a workshop engineer updates a vehicle record on his system, the out-of-date record will still exist on other databases until they too are manually amended, which could lead to inappropriate assignment of vehicles. With a fleet program from Chevin, fleet managers can benefit from:

• Seamless integration with other systems and software
• Automated data reporting
• Real-time data feeds (as soon as one person updates the status of a fleet asset, the changes become available to all users)
• Intuitive alerts relating to data stored – i.e. that a vehicle is overdue a check or a driver’s licence is no longer valid
• Ability to automate the procurement flow by enabling shop-floor level ordering of parts via a workshop-based kiosk