Case Study - Hitachi Construction Machinery (Australia) Pty Ltd

Fleet Size: Previous System: Excel ProductFleetWave AU Date Installed: October 2007

Introduction

Hitachi Construction Machinery (Australia) Pty Ltd (HCA) is a subsidiary of HCM. HCA has assembled under one company, a world class group of products and services to provide solutions for the needs of the Australian mining, construction, earthmoving, quarry and forestry industries.

Client Brief

Hitachi were looking to improve the efficiency of their fleet related operations

Client Benefits

• staff can easily email a quotation request to a number of selected suppliers
• Quotes from suppliers can be attached to quote requests in FleetWave.
• Successful quote data can be imported into FleetWave
• staff can promote a successful quote request via an electronic approval process and onto the order phase
• Order confirmation and eta details to be added to the PO
• Delivery notification to be emailed to the request originator
• Branch to be able to review status of vehicle requests at any time.
• Branch to have the ability to receive a vehicle and update the vehicle details for the operation phase.
• accounts staff to have the ability to easily import transaction data for selected vendors.
• accounts staff can create summary reports by account number for data entry into ERP.
• can reconcile transactional data with invoices from vendors.
• Selected branch personnel can analyse the owning and operating costs of all their vehicles in detail from standard screen reports with export into excel facility.
• Email notification to drivers with the exception data attached
• Ability to amend exception data easily
• Transfer allocation of driver and cost centre can be achieved
• Replacement of registration number can be performed at Branch Administration level
• Notification of disposal in a timely manner.
• Allocation of disposal costs after the end of the lease period at company level